* Talk through your presentation to see how much time you use for each slide. * Set the automatic slide transition to the amount of time you want to spend discussing each slide. * Are you using the right amount of time per slide? Decide which slides or comments need alteration to make your presentation smoother. * Change the automatic slide transition settings for individual slides to fit the amount of time needed for that slide and practice again. Are you still within the time limit? * Decide if you want to remove the automatic slide transition feature before giving the presentation.
* Make a list of key words/concepts for each slide * Read through the list before you begin. * Don't attempt to memorize your text; * Your words will probably be different each time you practice. * Think about the ideas, and your words will follow naturally.
3. DELIVERING YOUR TALK
* Plan to get there a few minutes early to set up and test the equipment. * Dress appropriately for your audience. * Turn off your cell phone.
* Edward Tufte, the leading expert on visual presentation techniques, advises speakers to always prepare a handout when giving a PowerPoint presentation. * Make about 10% more handouts than you expect to use. * Distribute handouts at the beginning of your talk.
* Jump right in and get to the point. * Give your rehearsed opening statement; don't improvise at the last moment. * Use the opening to catch the interest and attention of the audience. * Briefly state the problem or topic you will be discussing. * Briefly summarize your main theme for an idea or solution. 6. SPEAKING
* Talk at a natural, moderate rate of speech * Project your voice. * Speak clearly and distinctly. * Repeat critical information. * Pause briefly to give your audience time to digest the information on each new slide. * Don’t read the slides aloud. Your audience can read them far faster than you can talk.
7. BODY LANGUAGE
* Keep your eyes on the audience * Use natural gestures. * Don’t turn your back to the audience. * Don’t hide behind the lectern. * Avoid looking at your notes. Only use them as reference points to keep you on track. Talk, don’t read.
* Always leave time for a few questions at the end of the talk. * If you allow questions during the talk, the presentation time will be about 25% more than the practice time. * You can jump directly to a slide by typing its number or by right-clicking during the presentation and choosing from the slide titles. * Relax. If you’ve done the research you can easily answer most questions. * Some questions are too specific or personal. Politely refuse to answer. * If you can’t answer a question, say so. Don’t apologize. “I don’t have that information. I’ll try to find out for you.”
* To end on time, you must PRACTICE! * When practicing, try to end early. You need to allow time for audience interruptions and questions.
* Show some enthusiasm. Nobody wants to listen to a dull presentation. On the other hand, don’t overdo it. Nobody talks and gestures like a maniac in real life. How would you explain your ideas to a friend? * Involve your audience. Ask questions, make eye contact, use humor. * Don’t get distracted by audience noises or movements. * You’ll forget a minor point or two. Everybody does. * If you temporarily lose your train of thought you can gain time to recover by asking if the audience has any questions.
* Close the sale. * Concisely summarize your key concepts and the main ideas of your presentation. * Resist the temptation to add a few last impromptu words. * End your talk with the summary statement or question you have prepared. What do you want them to do? What do you want them to remember? * Consider alternatives to “Questions?” for your closing slide. A summary of your key points, a cartoon, a team logo, or a company logo may be stronger.